Annual Maintenance Log

Effective January 1, 2023 building owners may submit their annual maintenance logs and begin accruing the benefit of the eligible discount as stated below.

Effective January 2, 2024 building owners shall submit by the deadlines corresponding with their building address, as follows:

(1)North Beach (north of 63rd Street}, addresses ending in an odd number shall submit their annual maintenance logs by January 31 of each year;

(2)Mid Beach addresses ending in an odd number shall submit their annual maintenance logs by March 31 of each year;

(3)South Beach (south of Dade and 23rd) addresses ending in an odd number shall submit their annual maintenance logs by May 31 of each year;

(4)North Beach addresses ending in an even number shall submit their annual maintenance logs by July 31 of each year;

(5)Mid Beach addresses ending in an even number shall submit their annual maintenance logs by September 30 of each year;

and(6)South Beach addresses ending in an even number shall submit their annual maintenance logs by November 31 of each year.

Effective January 2, 2024 - Late and incomplete forms will be assessed a late fee after a 30-day notice as specified in the appendix A, fee schedule. The failure of the building owner to timely submit a yearly maintenance log does not relieve or alter a property owner's obligation to maintain its property in accordance with all applicable state, county and municipal laws. Building owners of buildings less than five floors are not required to submit a yearly maintenance log on all routine structural repairs. However, building owners that voluntarily elect to submit their annual maintenance logs shall qualify for the incentive discounts set forth in subsections (f) and (g) of this section.

For buildings that fall under the 30 year recertification, all building owners that timely satisfy the requirements shall be eligible for a discount off their 30-year recertification fee, with the discount consisting of 1.25 percent for each year the building owner timely submitted the maintenance logs required, with the cumulative discount not to exceed 37.5 percent. For buildings that fall under the 25 year recertification, all building owners that timely satisfy the requirements shall be eligible for a discount off their 25-year recertification fee, with the discount consisting of 1.5 percent for each year the building owner timely submitted the maintenance logs required, with the cumulative discount not to exceed 37.5 percent.  All building owners that timely satisfy the requirements shall be eligible for a discount off any ten-year recertification fee, with the discount consisting of 3.75 percent for each year the building owner timely submitted the maintenance logs required, with the cumulative discount not to exceed 37.5 percent. The building department shall develop a standard operation procedure to educate and advise property owners of this section and develop a waiting period prior to enforcement of this section, which shall commence on January 2, 2024.

For more information, please view our training webinar:

Training for Annual Maintenance Log (11/16/2022)
Access the recording of this webinar
Topic: This session will provide attendees with the requirements for maintaining their annual maintenance logs beginning January 2024.

Download the Annual Certification for Regular and Routine Maintenance of Structural Integrity form

Logs should be submitted on the Citizen Self Service portal(CSS) at www.mbselfservice.com. Search for the Annual Maintenance Log application under the Apply section.

 

Municode link regarding Building Recertification: https://library.municode.com/fl/miami_beach/codes/code_of_ordinances?nodeId=SPAGEOR_CH14BURE_ARTIICOST_DIV2PEFE_S14-67BUREPR